Filtering Records

Using the Management Console, you can filter records to make it easier to manage and monitor large numbers of users and groups. When your system reaches the level of thousands of users or hundreds of groups, displaying all of them in the Management Console can drain system resources, slowing performance. Instead, the Management Console provides filtering options that help locate and open specific records without impacting performance.

Filtering a user list or group list

When you first open a long list of users or groups, you might see a partial list followed by the words, “Incomplete list.” To find a particular name or set of names in a long or truncated list, use the filtering options.

To filter user or group lists:

  1. On the toolbar, click Users or Groups then review the contents pane list.
  2. In the area labelled Filter users (groups) by, click the Name field (if you have a name to find) and type part or all of the first or last name. As you type, the list dynamically filters.

    Note: If you enter text in either the Name or Email fields, an “(X)” button appears to the right. Click this button to clear the field of any text, if needed.

  3. If you don't get the desired results, open the Type menu and choose one of the options. (The User Type menu choices display below. Group Type choices are different.)
All Users Lists all users in the system (the default)
All Scalix users Lists all Scalix users, whether Premium or Standard
Scalix Premium users Lists those users who log in to the Enterprise Edition system or use one of the 25 “Premium” accounts on a Community Edition system
Scalix Standard users Lists only users who log in to a Community Edition system with Scalix Web Access or an IMAP mail client; or who log in as Standard users on an Enterprise Edition system
Internet users Lists all users without a local mailbox, but whose addresses are included in the Scalix directory. Non-Scalix users appear in the list with an associated icon
Logged in users Lists all users currently connected to Scalix
New Users Lists all users added to the system during this session
Modified users Lists all users modified during the current session
Admin users Lists all "administrative access" users (whatever the level of permissions)
  1. Try each of the menu choices to see the results. Remember, you can combine filters to refine results.
  2. To add more filtering options, click Edit Filters.
  3. When the Edit Filters dialog box appears, click the checkbox by each filtering option you want to activate.
  4. Click Set Filters. Up to three new filter features appear in the contents pane.
  5. Click in the Email field and type part or all of a user name. As you type, the user or group dynamically filters.
  6. Open the Mail Node menu and choose another node, if available.
  7. Open the Server menu and choose another server, if available.
  8. Click Refresh List to apply your extra filter choices to the listed Scalix records.

TIP: Combine the filters to find what you are looking for— Pick a “Server” or a “Node”, then pick a record “Type”, and finally, type part of a name.

  1. Whenever you make changes to filters, click Refresh List (at the bottom of the Contents pane) to apply the revised settings.

file: 01_topicD.htm | ED: 02.17.2006